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This week’s product release included a raft of bug fixes and several great new features. The most exciting, in my opinion, is a new control for page level file attachment management.

New File Attachments Management

We have completely redesigned the file attachments control to be more intuitive and to add some great new features.

  • Descriptions to your files can be added and this is indexed by the MindTouch search engine. This helps provide context about your file attachment without requiring your end users to open it.
  • There is a new search control that allows users to search the page attachments. This will filter attachments bases on search queries against the filename and the file description. This does not search the contents of the file, but of course the site wide search still does offer file content searches.
  • Sort files by Filename, Modified date, Size of file, and the Added
  • The file attachment controls like “Move”, “Upload New”, “Delete” and “View all Versions” were redesigned to be more intuitive.
  • Rather than paginated files the experience is an infinite scroll.

attachment manager

Aaron Mars and Theresa Manzo deserve credit for the design and implementation and Corey Ganser for the write up.

Conditional Content Blocks

One of the many highly valued features by content creators using MindTouch is the ability to easily permission content blocks based on a User or Group enlistment. Why is this valuable? While it’s not immediately obvious, this use case is very common. Let’s use a customer example. Blackboard.com, a MindTouch customer, has user personas that are student, teacher, (school) administrator, (system) administrator or Blackboard support agent. Using conditional content, a single MindTouch article can serve different content to each of these viewers to personalize their experience. In the past, accessing this feature in MindTouch was a bit clunky. Now we’ve added the capability to the Format drop-down in the MindTouch Editor.

MindTouch administrators can still set custom conditional blocks for specific user groups in the control panel. These custom blocks will also show up in the Format drop-down. If you are interested in more  information on conditional content, you should read the help article.

For more information on this week’s product release, such as bugs squashed or other new features, you can read the full post at the engineering release blog.

MindTouch sticker

With the exception of existing customers, MindTouch will no longer support or maintain Core or Platform. If you are an existing customer of MindTouch Platform, this year—2013—will be your last opportunity to renew Platform, MindTouch will support and maintain your deployment for the full annual term and all future purchases of licenses will have to be of our current product. While those existing customer of Platform can renew this year, or buy a perpetual license, I encourage you to upgrade to our latest version, which is cloud only, literally two orders of magnitude more performant, more secure and just generally a much better product.

MindTouch Core, the free and open source version, was originally released in July, 2006. That early release was a prototype of what was to come. A year later Core was ranked one of the most popular open source projects in the world by Sourceforge.net.

In 2008, MindTouch introduced a commercial version we named Platform. Core and Platform have been used by many millions of people all over the world and these will undoubtedly continue to be used for years to come. Core has been forked and there are more hosting providers than I could count that provide packages and hosting. All of us at MindTouch are very proud of these two products. They’ve served more people than I ever expected at our humble beginnings in the basement of my condo in Maplewood, MN and Steve’s apartment in Redmond, WA.

Shelfari.com

Core/Platform has been used to build a variety collaborative applications; these have ranged from Amazon’s social network for book enthusiasts Shelfari.com to social Intranet infrastructures at the largest telcos and even in the Pentagon. When properly installed and configured the product is damn near bullet-proof. Over the years we’ve received awards for the engineering quality and I’ve had the privilege of hearing remarkable stories from all over the world that attest to the durability of our work.

In late 2009, we set a course for MindTouch that would ensure the end of Core/Platform. We were determined to move away from packaging and shipping on-premise software. It just doesn’t make sense to ship software. The effort required to package and test for several flavors of Windows,  various Linux distros and virtualization environments was effort that can be invested in making the product better for customers. It was clear that a cloud delivered product meant we could innovate faster and provide a vastly superior product to our customers.

The End by Peter Zoon via Flickr

In 2010, MindTouch launched our first enterprise grade cloud delivered product. We moved from a 4-6 month release cycle to a weekly release cycle and we haven’t looked back since. By the end of 2010 we began the process of upgrading our Platform customer base and informing Platform customers that this on-premise product would be sunsetting over the next two years. Well, it’s been more than two years now. We’ve managed to produce a major version release since then and put out more than the promised two maintenance releases a year for Core/Platform (average was four per year).

Today 90% of our business is on our cloud product. The difference between our cloud offering and the old Core/Platform builds is sufficiently profound as to render the two entirely unrecognizable. These are two completely different products. If you’re a Core/Platform user I encourage you to request a trial of MindTouch cloud. We stopped selling new Platform licenses in late 2011 and today we have a small base of customers that should upgrade because the cloud product is just so much better. If you wish to maintain a MindTouch deployment, but you can not use cloud—presumably because corporate security constraints are more stringent than the Central Intelligence Agency—you can purchase a perpetual Platform license.

What does this mean if you’ve already purchased a renewal this year? Nothing changes for you other than you will not be able to purchase a new Platform license next year. You will still receive the same level of support through the term of your license. If you have an annual license this will expire next year. If you have a perpetual license you can, of course, continue to use this license in perpetuity, but after the term of your support plan purchased this year you will not be able to purchase support again.

What if I have a perpetual Platform license or I am interested in purchasing a perpetual Platform license? Great. Business as usual. However, I strongly encourage you to consider the cloud product for the aforementioned reasons.

Will MindTouch continue to maintain the MindTouch Core code base? No. Today the MindTouch Cloud codebase is already 4 years forked from MindTouch Core.

Will MindTouch continue to maintain SGMLReader, MindTouch DReAM  and continue to contribute to other open source projects you have in the past ?  Yes.

Images by Peter Zoon and Andrew Feinberg.

MindTouch_vertical

Hello World! MindTouch had a great 2012.

Roe Fulkerson

It’s been a while since I’ve blogged at MindTouch.com. As I start to write this I find myself a bit giddy. Sure, in part because of what I’m about to share, but primarily because I really miss writing for the MindTouch community. I’m scheduling some time every week to get a post out right now…

…Ok done.

Now about 2012, we crushed it. Here’s how:

  • we more than doubled our customers on MindTouch Cloud and
  • we increased sales by 450%.

For calendar Q1, 2013 MindTouch has grown by ~30% putting us on track for ~300% growth in 2013. Q1 is typically our slowest quarter though #justSaying.

Some of the new big names we added as customers in 2012 (off the top of my head) included: Blackboard.com, SuccessFactors, HTC (announcment with all the exciting details due out  in April), Wind River, Citrix, XRS Corp, Gensler, RSA, Paypal Germany, Wolters-Kluer, Rogers Communication and Hewlet-Packard. I’ll throw in Zuora as a bonus too because I love those guys.

What do I attribute our growth to? Well, I’m glad you asked. We’re solving a hard problem for our customers and MindTouch does this in a very differentiated way. We’re helping our customers deliver an awesome Product Experience by helping their users receive proactive support across all customer channels. Here’s a nice overview that will help you understand this with more detail: http://mndt.ch/2brief.

revolutionary product helpA

Let’s assume that product documentation and support is a major pain point at your company (for most, it is). The first step is to fix it by looking at it from the outside-in. In other words, what would you do differently if you really measured the usefulness and accessibility of your documentation from your customers’ perspective? For example, why can’t they search your documentation for the answers they need? Why can’t they easily let you know whether or not they found what they were looking for? Why can’t they use your documentation to do more than find answers, but to learn and enhance their product expertise?

Solutions to address these questions may seem costly and burdensome at first, but by staying ahead of disruptive social trends and creating cutting edge innovations, MindTouch provides cost effective tools any company can use to effectively–and profitably–turn traditional approaches to product documentation and support upside-down. Let’s take a look at what product documentation and support at your company could look like.

Imagine how you could delight your customers and leapfrog your competition if. . .

  • Your customers could access a powerful search engine dedicated to helping them quickly and easily find the most relevant information from the most credible source (your company, not a 3rd party forum).
  • Your software users could access product help when and where they need it without having to leave your application.
  • Your customers could easily provide feedback and ask a question directly from within your documentation rather than having to email you or waiting on hold for a support agent.
  • You connected every piece of product documentation customers used to an analytical service that could more quickly diagnose product and documentation problems and quickly offer customers relevant guidance.
  • You could eliminate documentation silos and distribute the latest, most up to date, documentation internally so that all product information was instantly accessible to any customer-facing employee.

With MindTouch you can!

Adaptive Search MindTouch includes a powerful search engine that indexes articles, comments and even the contents of file attachments. We call it adaptive because MindTouch learns from user interactions and continues to get better as your users score content, visit, click and interact with pages. No work on your part – just let MindTouch do its job. Site admins have access to tools for analyzing search, manipulating and specifying recommended results.

 

 

F1 Help Button: Contextual Help System In just minutes you can add a contextual help system powered by MindTouch to your web applications. This allows your users to receive screen or field level contextually relevant help within your applications. Because MindTouch automatically relates content your users will get answers to their questions and be recommended content that will help them develop their expertise even further.

 

 

Feedback Tools MindTouch offers page and search result scoring and feedback mechanisms. Scoring impacts the adaptive search and informs behavioral analytics. Also, user feedback can open a support ticket in your current ticketing system via email and MindTouch will email the appropriate author or editor who can respond directly to the user’s feedback.

 

 

Analytics These powerful reports were designed to inform content strategy: which articles need to be written or improved. Reviewing user search patterns will also help product, marketing and sales teams. Marketers and content strategists value the ability to tactically execute on search engine optimization (SEO) strategy. Support and product leaders rely on these reports to identify hot-spots.

 

 

 

 

 

 

 

 

 

 

CRM/Ticketing Integration.  MindTouch plugs into pretty much any support ticketing system. Support agents will receive real-time search results from MindTouch. Agents can drag and drop relevant articles and click send. Your users will get the best possible solution, will know where to return to self serve and with auto-related articles they will develop their product expertise. Agents can also publish to MindTouch with a click.

 

 

 

With these capabilities, companies in every industry have improved their customers’ brand and product experience while significantly reducing documentation and support costs.

To learn more about how MindTouch can help your company get a competitive edge, gain valuable insight into your customers’ sense of product satisfaction and improve your customers’ experience: click here.

lavacon

This year MindTouch is proud to send it’s CEO, Aaron Fulkerson and it’s Customer Experience Manager, Corey Ganser to the 10th annual LavaCon Conference on Digital Media and Content Strategies  to be held October 7–9 in Portland, Oregon.

Aaron Fulkerson will deliver a presentation titled Tech Comm and Support that Delivers Customer Happiness: Field Tested Social Design Patterns That Work. 

” Every company wants their customers to be ecstatic with their products. The best way to achieve customer happiness is to convert users into product experts in the shortest time possible. Great documentation can help, but applying social design patterns to help and documentation has been proven successful by companies like Zappos, Intuit, Autodesk, Paypal, ExactTarget, Mozilla…. Fulkerson will call upon these companies as real world examples to demonstrate field tested social design patterns that create thrilled users experts, product advocates and successful businesses.”

Corey Ganser’s presentation is titled What Makes a Superhero? Doing What Others Can’t and/or Won’t.

“In this session, Corey Ganser from MindTouch will review how customer support departments, technical writing teams and product teams are coming together through a centralized documentation community.  During this presentation, Corey will present case studies from customers like Zuora, Plato Learning, and SuccessFactors highlighting metrics of success along with the steps they took to get there.”

If you’ll be attending LavaCon 2012 you’ll definitely want to catch these presentations.

For LavaCon tickets visit http://lavacon.org and register by September 1st  using the referral code MINDTOUCH to get $50 off your conference tuition.

Oracle President Mark Hurd

The ideas around customer experience have been around a long time – but the pace of innovation in the CX space has greatly accelerated over the last few years due to rising consumer expectations and fueled by the explosive adoption of social media.

A few weeks ago, Oracle made some major waves around its new Customer Experience Suite.  In our view, Oracle maybe at the forefront of redefining customer experience and what it will mean in the future. But niche companies like MindTouch have operated in the space for much longer, and have long drawn the attention of software giants like SAP, who is similarly in the first wave echelon of companies innovating in the Customer Experience space.

CEO Mark Hurd said in front of a national audience, “We are here to talk about one of the most important issues our customers face, which is how our customers deal with their customers. Life used to be simple. You made great products and people bought them. Now it’s more complicated. Today, having a good product isn’t good enough. You have to have a great relationship and a great experience with your customer to keep that customer. Second, Oracle announced the new Oracle Customer Experience Summit at @OracleWorld.

Hurd is smart to make a push into the CX space, however, some industry leaders wonder if Oracle will be able to remain competitively agile as it tries to blend legacy architectures from a mix of acquisitions and old technology. Nonetheless, Oracle is doing a good job of defining customer experience in today’s social world and prioritizing it for vendors and for large corporations. As we’ve pointed out before at MindTouch, customer churn hurts SaaS companies even more than for traditional businesses, making customer experience crucial for these companies.

MindTouch is also leading much of the product development around customer experience. In late June, we hosted dozens of leading customer experience professionals from major organizations and vendors (including Oracle, SAP and Microsoft).The meet-up was a great chance to listen to how many industry insiders see the  CX space developing. For the most part, they agree with Hurd on the importance of customer experience solutions.

But they also agree that the grand vision of customer experience is not easy to implement. Customer experience is how you manage the interactions between your user base and your company. This user base can include prospects as well as customers – which means customer experience touches just about every part of your organization including sales, marketing, support, client services, product, documentation, and operations.

The lack of clear boundaries makes it very difficult to get executive buy-in with a customer experience program orsolution. The executives who find themselves leading the customer experience charge today come from varied backgrounds. For example, some come from a customer service background, while others come from UI or support backgrounds

After speaking with customer experience executives, as well as watching Oracle and SAP make massive pushes into CX, we feel great about MindTouch as a company.

We’ve got our own customer experience manager internally. Statistics show that CX is one of the fastest growing titles (even faster than user experience), and we’re at the front of the trend. We ourselves are learning firsthand how this position is evolving.

But most importantly, MindTouch has been offering and continuously improving it’s product help software by focusing on creating great experiences for our clients’ customers:

  • MindTouch extends its customer insights into multiple departments with each deployment, just as customer experience does. In the case of our customer Zuora, MindTouch connects sales, support, product, and technical documentation silos seamlessly, providing a means by which each department can continually contribute to the improvement of documentation, the product and the user experience all with the customers’ needs in sharp focus.
  • With our close connection between user experience and customer experience, MindTouch offers advanced and easy to use documentation authoring and publishing tools, enhanced usability, feedback and analytics, combining all of the major initiatives in customer experience today
  • The common vendors in the CX space are all around Analytics, Monitoring(support) and Feedback, including one common initiative called Voice of Customer (a fancy name for surveying customers for input). Meeting each of these needs, MindTouch has feedback built in to the product help platform, we have Analytics which  provide actionable data to gauge customers’ sense of product and support fulfillment, and we provide the means  author, publish and surface highly relevant product documentation and knowledge base assets  to customers looking for help or to learn more about the products they use.
  • Furthermore, MindTouch was founded upon an early recognition of the confluence between social networking and social commerce. That’s why MindTouch builds a product help experience that socializes product help and extends itself easily into social media sites like Twitter, Facebook, and LinkedIn.MindTouch can easily be extended to any current Customer Experience initiative because of our extensible framework and open APIs.

An example is the MindTouch integration with Salesforce, Zendesk, SugarCRM, and a host of other support ticket and CRM applications, which greatly reduces ticket resolution times, and nurtures highly effective self-help in the process, reducing support costs while enhancing the customer experience.

The fast-growing customer experience space continues to evolve, and MindTouch is proud to be one of the pioneers in this movement. Customer experience has become a vital need for companies of all sizes, and we are eager to work with our customers to continually improve customer experience, ultimately leading to happier users and more successful companies.

Helping Hand (flicker.com/johnnyalive)

Wading through product documentation can be intimidating and downright boring, so users will often ask questions of your support team so they don’t have to deal with the mounds of information which may or may not solve their problem. However, you can turn that trend around by utilizing a contextual help system that makes finding answers easier. Below, we provide six simple ways that you can help your users help themselves by accessing contextual help.

1. Don’t Tell Your Users, Show Them

Rather than replying to user support tickets with detailed answers, send them a direct link to the appropriate page in your product help system where they can find detailed, straightforward and get this – helpful – answers to their questions. It’s also important to make sure that the page you send them to features related content so that they can continue exploring, which bring us to…

Direct users to related content2. Direct Users to Related Content

Each page in your contextual help system should link out to another page that has related articles, tutorials, videos, etc. This ensures that users continue to click through your product help as they search for and learn about particular features, helping them to discover more information on the things they want to know about.

3. Provide In-Product Help

Picture this: one of your product users completely lost trying to figure out what a feature in your software does. Or maybe they don’t know how to populate a field. Perhaps they just want to ensure they did something right..

Read more…

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I’m pleased to share that this week we’ve rolled out some really helpful new documentation at the MindTouch Help Center.

Using the behavioral analytics built into MindTouch I was able to identify the articles most desired by our users. Here are some of these articles that I expect to be popular based on what I found in our behavioral analytics.

Global VariablesMindTouch allows users to setup Global Variables that can be used to control the value of a variable anywhere within your documentation. Global Variables are beneficial in maintaining consistency within your documentation for things like version numbers, product names, dependency information, etc. Using the Global Variables feature within MindTouch you are able to define variables and values where the values will be in a single location so you can easily change the value, but the variables can be used anywhere within your documentation.

Custom PDF Styles: With MindTouch, an article, entire guide or collection of pages can be saved as a print ready PDF and this PDF output can be completely customized to the look and feel your company’s branding.

Customizing MindTouch: New articles on skinning MindTouch with CSS overrides.

Social Integration: New section on social signon and  social sharing.

Let me know what you think. Of course, you already have in a way thanks to MindTouch behavioral analytics, which is how I identified these as important articles to write and improve. Smile

community_scoring

Thanks to our instant-gratification culture, self-service is the easiest way to maximize customer happiness and support efficiency. In fact, nearly half  of all customers prefer finding their own answers to talking to a support agent. But how do you measure ticket deflection? How do you know what content users want? We’ve been trying to make it easy for our customers to answer these questions and know the real value of their self-service. MindTouch solves these problems with their advanced behavioral analytics which allow you see exactly what content users like, don’t like and what they want. It’s the perfect way to satisfy your users and keep ensuring you’re promoting customer success. Self-service hasn’t been this easy since the invention of self-service frozen yogurt.

Drive Customer Success with Self-Service  Search Analytics

The intuitive nature of MindTouch enables users to effortlessly locate answers with minimal support department resources. The advantages of providing customers with self-service resources can’t be ignored. Customers no longer need to tie up customer support lines with questions they could more quickly discover themselves. Even the best support departments have limits and cutting down on the amount of simple, repetitive questions allows the department to focus on more complicated, infrequent issues.

Glean Powerful Insights from Your Reporting Dashboard

MindTouch Behavioral analytics allow you to identify missing and low quality content, boost SEO and focus in on specific resources with pin-point precision. Don’t wonder if users have found the information they’re looking for- Know. The following tools aid in ensuring customer success:

  • Search analytics
  • In-search promoted content
  • Community scoring analytics
  • Content aging analytics
  • User activity reporting
  • User Feedback

You can find more about this in the product documentation on this topic at the MindTouch Help Center.